Home Office Ideas: Brilliant Hacks to Maximize Productivity
by Dayna Winter Entrepreneurship Jun 29, 2017 10 minute read Leave a comment Email Pinterest Facebook Twitter LinkedIn
Tell me if this sounds familiar: your family’s living space needs have swelled into every square foot of your 2-bedroom house, edging your home office into your drafty attic or dungeon-like basement—spaces that suit a vampire just fine, but aren’t ideal for mere mortals.
It’s a sacrifice you gladly make as an entrepreneur. But dark, cramped, and unappealing spaces could actually be doing harm to your business, not to mention your psyche.
Tech startups are famous for investing heavily in swanky office spaces for their employees. While it might feel like money-burning, there’s plenty of research to support that thoughtfully designed spaces can increase productivity and happiness. And happy workers do good work—the ROI is obvious.
photo: Airbnb HQ, via Custom Spaces
Investing in yourself, via a space that inspires you, is an investment in your business. Here are some home office ideas for every budget:
Home office: DIY vs designer
Should you do the work yourself, or hire someone to do it? Weigh the options:
Are you handy and creative, or will your novice mistakes end up costing more in the long run?Do you have the time to spare in your busy schedule?Can your budget make room for the cost of hiring a professional?Is it a basic re-design (cosmetic finishes, rearranging furniture) or a major overhaul involving contractors?
For more involved or complicated projects, Interior Designers are the space experts, and can actually save you money by leveraging labour contacts and industry discounts on materials. Search for professionals in your area using Houzz.
Find pros via Houzz
Otherwise, there are plenty of cost-effective DIY ideas that don’t require a ton of skill. Pinterest and YouTube are replete with step-by-step tutorials and ideas for home office design.
Collect your home office inspiration in a Pinterest Board
Planning your home office space
Location, location, location
Choose a room in your home that can accommodate every aspect of your business, allowing all tech, supplies, and equipment to be close at hand.
Professional designers work with minimum dimensions of 60″ (150cm) by 84″ (210cm) when designing a workspace. Your desired location may not meet these minimums, but it’s important that you consider how you’ll move in the space: is there enough space to slide out the chair? Can you comfortably complete your daily tasks?
If you’re a maker, and your home office is also your production space, you may need even more room. Consider alternate spaces in and around the home: heated garages, finished basements, hobby sheds, coach houses. Take over the guest bedroom, and add a murphy bed or pull-out couch to save room and make it a multi-functional space.
photo: backyard shed office space
Tiny living spaces like condos can also accommodate a dedicated home office. Think closets, multi-purpose rooms, or clever fold-away furniture.
photo: closet repurposed as a tiny office, via West Elm
When determining placement in the home, ask if you’ll be using the space for meetings, or greeting customers. Choose an area on the main floor, close to the entrance.
Lastly, eliminate distractions. The kitchen is a typical hub of activity and can be convenient for parents who work from home, but can also distract. Conversely the workspace can distract from family time once you’ve “clocked out”. Carve out a dedicated space to provide distinction between life and work.
Designing the layout
An interior designer can work with you to establish a layout that meets your needs. If you’re going the DIY route, there are plenty of online tools and apps that can help plan the space:
3D Plans: roOomy (iOS) can convert a 2D photo into a 3D room scene. Other options: Room Sketcher (desktop), Home Design 3D (Android)2D Floor Plans: Stanley Floor Plan (iOS), AutoCAD 360
photo: Ballard Designs
rendering: Room Sketcher
You may want to consider designated spaces for different tasks—separate areas for thinking, meeting, working, order packing, production—to help with focus and avoid clutter.
If Feng Shui—the ancient Chinese system that examines how energy connects people with space—is important to you, use its guiding principles to help choose a location, design the space, and arrange the objects. The philosophy says that proper arrangement of a space can affect wealth, success, and happiness.
Before pulling out the rollers and tackling the cosmetic aspects, spend time on your tech setup.
Look at the power outlets: are there enough? Will the placement of the furniture allow for access to them? Do you need power bars or cord management solutions?Is your home’s internet service adequate for your consumption needs? Will the wifi reach?Consider everything from home automation and smart lightbulbs to noise-cancelling headphones and printers
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Choosing the details of your home office
My actual formal education is in fine art—and while drawing nudes did nothing to help me land any job since, I regularly use the principles of composition and psychology of color in designing my living and working spaces. How do you want to feel in the room?
Picking the right colors for your home office should extend beyond personal preference. Color can impact productivity and energy levels (blue and green are good choices, respectively).
If your work is tedious or physical, colors like orange and red can be energizing. Yellow is a great color for design types, as it stimulates creativity. Beware of each color’s negative attributes too—yellow, for example, can cause eye strain.
Smart storage and organization
Storage is an important consideration, especially in small, shared, or production spaces. Unless your business operates solely on a dropshipping model, you’ll inevitably need to make room for product and shipping materials.There are several ways to attack the problem:
Build up—make use of the vertical with tall modular shelvingBuy accents and furnishings that double as storageTry an open retail display to incorporate your products into the design of the roomDesignate a closet or other area of the home for separate storageRent a storage unit outside of the home
photos: Better Homes & Gardens, Digsdigs
photo: build up with DIY pallet shelving, via Homedit
While much of your day to day is likely organized thanks to apps, there are several tactile ideas to keep to-dos top of mind and inspire you to stay on track:
Replicate your Trello boards in an analog Kanban system, and eliminate yet another open browser tabTry a large physical calendar for marking major events like sales, goals, or product launchesDesign a clear in/out system for mail, paper invoices, etc.In offices that double as production spaces, organize tools and materials creatively to keep them close at hand, and assign everything its own space.
photos: Inspired by Charm, Apartment Therapy
photos: peg board storage ideas, via French by Design
Your space mirrors what’s happening inside of you, says the Feng Shui practice, and research suggests that poor working conditions can contribute to poor health.
If you’re sitting for much of the day, splurge on a good ergonomic office chair. Be sure to adjust your seating to sit in the optimal position—back straight, feet flat, elbows 90 degrees—to avoid injury.
Proper sitting posture
Regardless of the chair, prolonged sitting can cause adverse health problems like fatigue, back tension, and reduced heart efficiency. Alternately, consider a standing or adjustable desk, and get up and move around frequently.
Choose healthy paints (low/no VOCs) and building materials, and ensure the space has adequate ventilation. “Green conditions” can improve cognitive performance and positively impact strategy and information usage, according to a Harvard study.
NASA’s Clean Air Study found that common houseplants can remove harmful toxins from the air, and recommends one plant to every 100 square feet of space. Not all plants are created equal, however—the study rated 18 plants for their air-cleaning powers:
Full infographic by Love the Garden.
Catch some rays! A Northwestern University Study found that the amount of daylight exposure in office can impact sleep, activity and quality of life. People working in spaces with windows slept an average of 46 minutes more per night than their windowless counterparts. If your situation won’t allow for a window, be sure you’re stocking up on vitamin D supplements.
Finally, design your office with things that inspire you. What keeps you going? Is it your kids, your favorite motivational quote, or the drive toward your goal? Represent that motivation visually in the space.
photos: Apartment34, The Financial Diet
BONUS: improvements to your home office space are legitimate business expenses and could be tax deductible!
“Improvements and business expenses need to specifically relate to your home office, so be sure to keep copies of receipts for all material purchases. As tempting as it may be, don’t try to claim a kitchen renovation or swimming pool installation—expenses that are too large will raise a flag with your country’s tax authorities.” —Will Hillock, Tax Expert, Shopify
At my desk, the ceiling soars overhead, natural light streams in through industrial windows, and my pod-mates are engaged in a heated game of foosball. We’re not showing off. We’re building spaces where people want to be, and where we can make Shopify great for our merchants.
As an entrepreneur, you’re likely logging more hours at your desk than I am, and you’ve worked hard to build your business. Treat yourself with a space that inspires you to do what you do best.
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About the author
Dayna Winter is a Storyteller at Shopify, curious about the humans behind the brands and the moments that motivate them to create. She follows more dogs than humans on Instagram and isn’t a real redhead.